Payroll Tax Specialist

Job Description

The Payroll Tax Specialist is responsible for processing payroll and expense data across various entities and states, ensuring compliance with all applicable laws and internal policies. The ideal candidate will be highly organized, analytical, and capable of managing complex payroll operations in a fast-paced environment. A detail-oriented and experienced Payroll Tax Specialist with strong expertise in multi-state and multi-jurisdictional tax matters to join our team.

Job Responsibilities

• Lead by example and place Quality, Health & Safety, Security, and the protection of the Environment as core values while never intentionally placing employees, our processes, customers, or the communities in which we live and work at risk.

• Perform routine accounting operations related to employee time, payroll, and expense data for multiple entities and states.

• Compile, analyze, and input payroll data using automated systems to ensure accurate and timely payroll processing.

• Review and ensure compliance with federal, state, and local wage and hour laws, rules, and regulations.

• Process and verify employee expense reports and advances for timely and accurate reimbursement.

• Compile payroll data, including garnishments, vacation, sick leave, and deductions; analyze for accuracy and completeness.

• Assist in preparing bi-weekly, monthly, quarterly, and annual reports (e.g., gross payroll, hours worked, tax deductions, benefits).

• Support the preparation and filing of monthly, quarterly, and annual federal and state payroll tax filings.

• Maintain confidentiality of payroll and compensation data.

• Promote continuous improvement in payroll processes, safety, and quality management systems.

• Maintain effective working relationships and demonstrate a positive, punctual, and professional attitude.

• Support other accounting functions and perform incidental duties such as filing, responding to employee pay inquiries, and interdepartmental communication.

• Assist with audits and provide necessary documentation.

Job Requirements

• Legally Authorized to work in the United States, without restrictions.

• Possess a valid driver’s license with an acceptable motor vehicle record.

• Possess a high school diploma or equivalent required. An associate’s degree in accounting preferred.

• Have 5 years or more of payroll processing experience.

• Familiarity with prevailing wage and union payroll is a plus

• Strong knowledge of federal, state, and local payroll tax laws and regulations.

• Extensive experience in multi-state and multi-jurisdictional payroll tax compliance.

• Proven ability to prepare and file payroll tax returns and reports, including: Federal: Forms 941, 940, W-2, W-3. State and local filings.

• Ability to monitor and interpret changes in tax laws and regulations, and implement necessary updates to payroll processes.

• Certified Payroll Professional (CPP) preferred.

• Proficient in Microsoft Excel (pivot tables, VLOOKUPs, data validation)

• Possess strong working knowledge of computers and fluent in a variety of software applications (including but not limited to MS Office)

• Advanced knowledge of Windows operating system, including but not limited to Windows 7

• Proficiency in Workday Payroll and Deltek Vantagepoint 7.0 a plus.

What’s in it for you?

At Fugro, our people are our number one priority and central to our purpose to create a safe and livable world. Our values set the foundation for our unique culture: we are determined to deliver, we prepare for tomorrow, we do what’s right, and we build trust. Our talent philosophy is seeded by our values and fueled by a passion for learning, developing leadership behaviors, transparency, and accountability.

Fugro offers opportunities to sharpen skills and provide career growth through on-the-job learning experiences, LinkedIn Learning access, business and technical training, and leadership development programs.

We value the mental, physical, and financial health of our employees and their families and offer a variety of flexible work models. Fugro USA’s comprehensive benefits package also ensures you have choices that fit your needs at any life stage.

Disclaimer for recruitment agencies:

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated**.**

Fugro USA posting Disclaimer

Fugro is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors.

Individuals with disabilities needing assistance in the recruitment process are encouraged to contact Human Resources directly at 713-369-5600, option 5 or recruiting.usa@fugro.com.

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