Admin Coordinator (6 months FTC - Mat cover)

Job Description

Who we are

Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative but work well within a team.

Job responsibilities:

• Assist with department work overflow and / or absence.

• Manage reception along with receptionist on daily basis

• Support staff in assigned project based work.

• Prepare and maintain purchase order , liaise with the suppliers

• Support Admin Manager for all Dubai and JAFZA office admin matters

• Support senior management tasks like arranging the meetings, travel, transport and accommodation, restaurant reservation etc.

• Support in organizing meetings (internal / external), events and conferences

• Maintain well organized filling / Archiving  system for all office records, documents

• Order and maintain office supplies, business cards etc. and coordinate with the facility management company for maintenance  issues

• Manage office supplies, equipment, furniture, computer and telephone services, and product orders

• Contributes to team effort by accomplishing related results as needed

• Support all tasks related to efficient and smooth running of the front desk/office

• Maintain the streamlining of daily admin process and procedures

• Maintaining databases and tracking important deadlines

• Manage couriers, telephones, declaration of expenses, driver books mainly related to the reception

• Arrange for meals for office visitors, senior management (as and when required) and events like internal meetings, workshops and visiting clients.

You bring (qualifications & experience)

• Minimum 3-4 year experience as Admin Assistant or Receptionist

• Excellent communication skills English , both verbal and written.

• Must be immediately available to join and have own UAE visa.

• UAE drivers license is preferable.

• Problem-solving/judgment: the ability to observe, think critically and to solve problems using data, analysis, interpretation, and reasoning skills

• Ability and willingness to learn from experience, adapt and embrace new situations.

• Being open to new experiences, people and information.

• Desire to excel and grow new skills

• Organization skills, multi tasker and excellent time management skills

What we offer

Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team.

Our view on diversity, equity and inclusion

At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together create a safe and live able world’ – and to each other.

What’s in it for you?

At Fugro, our people are our number one priority and central to our purpose to create a safe and livable world. Our values set the foundation for our unique culture: we are determined to deliver, we prepare for tomorrow, we do what’s right, and we build trust. Our talent philosophy is driven by our values and fueled by a passion for learning, developing leadership behaviors, transparency, and accountability.  Fugro offers opportunities to sharpen skills and provide career growth through on-the-job learning experiences, LinkedIn Learning access, business and technical training, and leadership development programs.  We also offer competitive benefits packages including hybrid working to support you in your career journey with us.

Disclaimer for recruitment agencies:

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated**.**