Office Manager TotaLite

Job Description

Are you the kind of person who loves organizing, smoothing out chaos, and making others feel supported—while keeping the office humming like a well-oiled machine? At TotaLite, we’re looking for a warm, sharp, and proactive Office Manager to become the heart of our team and help us keep our fast-moving startup running smoothly.

At TotaLite, we’re revolutionizing how the world monitors critical infrastructure. Our smart optical sensors allow infrastructure owners to detect millimeter-scale displacements in real time—monitoring bridges, tunnels, rail networks, and more with high precision and giving peace of mind to the asset owners.

As our new Office Manager, you'll bring order, energy, and a sense of home to our Rotterdam HQ. You’ll be the person who keeps the engine running—handling administrative and financial tasks, making the office a clean and cozy place to work, and being that go-to “mom” or “dad” of the team. We don’t just want someone to manage logistics—we want someone who cares about people.

What you’ll do

• Be the backbone of our Rotterdam office: keeping it clean, sharp, stocked, and welcoming;

• Handle general office management tasks: manage supplies, schedule repairs, and coordinate team events or travel when needed;

• Own our financial administration:
    - Prepare outgoing payments
    - Send and manage invoices
    - Track expenses and help keep our bookkeeping in good shape;

• Support onboarding of new team members and make sure they feel right at home;

• Maintain an organized and functional hybrid office setup (HQ + remote support);

• Keep everyone smiling—even when printer ink runs out (again).

This role is perfect for you if:

• You love structure, lists, and making people’s workdays better;

• You’re proactive and independent, but also collaborative and friendly;

• You’re detail-oriented and comfortable handling light financial tasks;

• You’re comfortable working in English (our team and communication are international);

• You want a role that combines organization, creativity, and a people-first attitude.

Why TotaLite

TotaLite is a small, high-trust team with big impact. We’re remote-first with our HQ in the heart of Rotterdam. We combine the freedom and energy of a startup with the backing of Fugro as shareholder. You’ll get autonomy, flexible work arrangements, and the chance to really shape the environment around you.

What Fugro offers

• A competitive salary;

• 29 holidays per year based on a fulltime employment (of which 4 are appointed by Fugro management) and the possibility to purchase 12 additional days;

• Extensive career & training opportunities both nationally and internationally;

• Flexible working hours and the ability to work from home in accordance with your manager and corporate policies;

• Commuting allowance;

• Modern pension scheme;

• Collective health insurance;

• Possibility to register with our corporate fitness plan;

• Coaching options through our EAP (Employee Assistance Program).

Are you interested?

Please visit our Company Page to find out more on what it is like to work at Fugro. If you have any further questions, please contact Bram van der Ploeg, +31 6 34 58 00 51.

After you have applied

• You will receive an automated confirmation-email of the receipt of your application;

• When we see a match, we will invite you for the first interview within a couple of days. Of course, you will also receive a message if we will not invite you;

• After a successful first round, you will be invited for the second round;

• If we are both still positive after the second interview, we will make you an offer and with that we hope to welcome you at Fugro!

Disclaimer for recruitment agencies:

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated**.**