Admin Coordinator

Job Description

Who we are

Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team

Responsibilities:

• Assist with department overflow and/or absence

• Support staff in assigned project-based work.

• Prepare and maintain purchase order, liaise with the suppliers

• Support Admin Manager for all Dubai and JAFZA office admin matters

• Support in regional tasks like arranging the RMM, booking and arranging travel, transport and accommodation, restaurant reservation

• Support in organizing meetings (internal/external), events and conferences

• Maintain well‑organized filing/archiving system for all office records, documents

• Order and maintain office supplies and coordinate with the facility management company for maintenance issues

• Manage and oversee the office assistants team

• Oversee daily office operations, ensuring a professional, efficient, and well‑maintained work environment.

• Manage vendor relationships, service contracts, and procurement processes.

• Develop and implement office policies, procedures, and operational standards

• Coordinate complex travel arrangements, itineraries, and logistics for senior leaders.

• Review and process expense reports, ensuring compliance with company policies.

You bring (qualifications & experience):

Priority will be given to immediate joiners.

• Minimum 3–5 year experience in administrative, operational, or coordination roles

• Excellent communication skills in English, both verbal and written

• Clean UAE driver’s licence is essential

• Problem‑solving/judgment: the ability to observe, think critically and to solve problems using data, analysis, interpretation, and reasoning skills

• Ability and willingness to learn from experience, adapt and embrace new situations.

• Being open to new experiences, people and information.

• Desire to excel and grow new skills

• Organization skills

• MS Office proficient

Soft Skills

• Exceptional communication and interpersonal abilities.

• Strong decision‑making, prioritization, and problem‑solving skills.

• Ability to manage multiple high‑priority tasks under tight deadlines.

• High emotional intelligence and professionalism.

Personal Attributes

• Proactive, resourceful, and able to anticipate needs before they arise.

• Confident, composed, and comfortable interacting with senior stakeholders.

• Highly organized with a strong attention to detail.

• Discreet, trustworthy, and committed to maintaining confidentiality.

• A culture‑builder who contributes positively to the work environment

What we offer

Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team.

Our view on diversity, equity and inclusion

At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together create a safe and liveable world’ – and to each other.

Disclaimer for recruitment agencies:

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated**.**