Executive Assistant

Job Description

Join Fugro as an Executive Assistant and play a vital role in supporting senior leadership across our Europe & Africa region. Based in Aberdeen, you’ll provide proactive executive administration, diary management, communication coordination and organisational support, helping leaders operate effectively in a fast-paced and dynamic environment. If you’re highly organised, thrive on managing multiple priorities and enjoy working with stakeholders at all levels, we’d love to hear from you.

Your role and responsibilities:

You’ll be reporting to the Director Marine Asset Integrity, Europe & Africa and providing executive support across key regional leadership functions. You’ll work closely with colleagues throughout Fugro, as well as external stakeholders, ensuring seamless administrative operations and effective communication.

• Managing complex diaries, scheduling meetings and coordinating travel arrangements for senior leaders.

• Providing comprehensive executive support to the Director Marine Asset Integrity, Europe & Africa.

• Supporting the Strategy Growth & Consultancy Director, Aberdeen Hub Manager and Regional Head of HSSE Europe & Africa with ad hoc administrative requirements.

• Coordinating meetings, preparing agendas and ensuring documentation is available and distributed in advance.

• Managing communications, correspondence and information flow on behalf of senior leadership.

• Preparing high-quality reports, presentations, briefing materials and business correspondence.

• Attending meetings and producing accurate minutes, actions and follow-up documentation.

• Handling confidential and sensitive information with professionalism, discretion and integrity.

• Building effective relationships with stakeholders across the Europe & Africa region and external organisations.

• Proactively identifying potential issues, prioritising competing demands and ensuring administrative activities run smoothly.

What you’ll need to thrive in this role:

• Previous experience in an Executive Assistant, Personal Assistant, or similar senior administrative support role.

• Excellent organisational, administrative and coordination skills, with the ability to manage multiple priorities and meet tight deadlines.

• Strong written and verbal communication skills, with the confidence to build effective relationships and influence stakeholders at all levels.

• A proactive, solutions-focused approach, with the ability to anticipate challenges, take ownership and work independently to deliver high-quality results.

• Strong attention to detail, numerical aptitude and the ability to handle sensitive information with professionalism and confidentiality.

• A professional, approachable and customer-focused mindset, with excellent interpersonal skills and a collaborative approach.

About Us

Who we are

Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team. 

What we offer

Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team. 

At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together we create a safe and liveable world’ – and to each other. 

Benefits of joining our team

• Extensive career & training opportunities both nationally and internationally.

• Competitive salary

• Contributory pension scheme

• Flexible working hours and the potential to work 2 days a week from home in accordance with your manager and corporate policies

• Private medical insurance

• Health cash plan

• Group life assurance

• Group income protection

• Electric car scheme

• Cycle to work scheme

• Discounted gym membership

• Discounts platform

• The Fugro Card (pre-paid virtual visa card, which earns cash back automatically when money is spent at any participating retailers)

• Enhanced maternity and paternity pay

• Long service awards

• Fugro values awards

• Employee referral bonus scheme

Disclaimer for recruitment agencies:

• Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated

Disclaimer for recruitment agencies:

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated**.**